Barcelona offers a multitude of venues for client meetings, presentations, team meetings, incentive days, AGMs, conferences and exhibitions. Looking to hire meeting rooms in Barcelona?

Location, Location, Location

If you are planning a business meeting in Barcelona, the first thing to consider is location. If people are arriving by air, time is of the essence and they want to get away quickly, you’ll find what you need close to the airport which is about a 20 minute transfer to the city. For example, the four-star Tryp Barcelona Aeropuerto has several meeting rooms for hire in varying sizes, the smallest suitable for up to eight people.

On the other hand, if you want to give your guests, delegates or staff an experience of the city, pick a venue close to the centre or in one of the recognised business disctricts.

Purpose built examples include The Regus World Trade Center at the end of the ultra famous Las Ramblas in the old port area and the Euro Business Centre near the Placa d’Espana in Sant-Montjuic. The impressive Hotel Rey Juan Carlos I in Les Corts offers packages for ‘Small Luxury Meetings’; ‘Green Meetings’ to cut your carbon footprint and just generally make you feel better about your trip; and outdoor meeting spaces in delightful gardens to inspire and enhance meeting productivity.

Whatever your needs for meeting rooms for hire in Barcelona, call on a reputable professional conference coordinator like Conference Coordinator Spain who have established relationships with the various venues and therefore power to negotiate lower charges, saving you money along with valuable time.

There is a multitude of meeting rooms for hire in Madrid, however, finding one that exactly suits your purpose and your budget could prove a time consuming task. How to go about it? Here are a few ideas:

Use the Web

A natural place to start of course, but could it be a case of information overload? Type in the search term ‘meeting rooms Madrid’, and you’ll get about 560,000 sites listed in Google and well over 5,000 in Yahoo. Where are you going to find the time to look at even a small percentage of them? And those you do make time for will take some sifting through before you can be remotely confident about booking one.

Even then, you might have to telephone to check if all your requirements can be met. If not, you’ll have to start all over again. If they say yes, you could still turn up on the day and find things are not as expected.

So, what else could you do?

Recommendations from Colleagues and Contacts

Know anyone who has hired meeting rooms in Madrid? Trawl your contacts and make yourself a list of their recommendations. Then you can make a start on looking up their websites, calling them with your queries and comparing the results. Although probably not such a good idea if you are the sort of person who likes to keep an eye on your phone bill! And again, it’s time consuming and sometimes one person’s likes may be the very things that are your dislikes.

Visit Madrid

Expensive and time consuming maybe, however you’ll be able to see for yourself what is on offer where meeting rooms for hire are concerned. But will you be able to judge if you are getting a good deal? If the budget is tight, this option won’t be open to you anyway.

So, what to do? Time is of the essence and what you really want is someone who knows what they are doing and can negotiate on your behalf to take the entire task off your hands so you can get on with working your way through the rest of the jobs on your to do list.

Use a Business Event Organiser

The best thing to do is find yourself a professional conference coordinator who is familiar with the area and can point out Madrid’s best meeting rooms for hire. People who arrange business events for a living can be trusted to deliver every time, or they wouldn’t stay in business very long. They also have real negotiating power when it comes to getting you the best rates in the local hotels or business centres. Having someone else make all the arrangements while you get on with work you would otherwise have to neglect means you won’t come back to an enormous backlog.

Letting a professional find your meeting room for hire in Madrid saves you time and money and makes good business sense.

It is a recognised fact that business travellers have different needs from holidaymakers and hotel managers around the world know that delivering what this section of their customer base needs makes good business sense.

Some of the best business hotels in Barcelona do it particularly well, offering everything required for the business event or meeting, plus options for relaxing when it is over. Most offer valet parking, a concierge service and an express check in and out for business clientele.

Business Services

Most suites and rooms in Barcelona business hotels offer high speed wireless internet access, telephone and fax, plus 24 hour room service and a seating area for informal meetings.

Many Barcelona hotels also have business centres offering these and other facilities such as printing, photocopying and scanning. They all have a number of meeting rooms of various sizes, secretarial services and of course, delicious a la carte cuisine for banquets that won’t fail to impress your guests.

Business Packages

Some top business hotels offer specific packages to attract customers with different priorities. The Hotel Rey Juan Carlos, centrally located in Les Corts, has conference facilities with 291 rooms and an auditorium that seats over 2,000. It also has small, luxury meeting rooms and offers a ‘Green Meetings’ package where the focus is on energy efficiency and recycling. With a minimum of ten people, you can also book an outdoor meeting space in the hotel’s beautiful gardens.

Further from the centre, in Gracia, the unusual Casa Fuster GL Monumento, with 96 rooms, is part of the World Heritage Site celebrating the work of modernist architect Lluis Domènech I Montaner. Certainly somewhere to go if a memorable, off the beaten path experience is desired.

Seaside Business

If you prefer a sea view, you could choose the H10 Marina Barcelona, which has 200 rooms with panoramic views. Or at the end of La Ramblas in Ciutat Vella, the 291 rooms of the Eurostars Grand Marina Hotel GL overlook the sea and the port.

Après Business

After hours, you can choose to relax in the hotel’s indoor or outdoor pool if it has one, and many do, perhaps high on a rooftop with a bar and terrace restaurant; or work out in the fitness centre, take a massage or a spa treatment.

Help with Choosing a Top Business Hotel in Barcelona

These are just a few of the top business hotels in Barcelona. To find the one most suited to you, at the best possible rate, use a professional conference coordinator who knows the area intimately, and has well developed working relationships with booking clerks and hotel managers.