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Planning a group or company special event here in Spain can be a major undertaking both financially and in the amount of work required but careful planning can reduce both costs and stress levels.
Conference Coordinator Spain organise all kinds of large or small group and company events in Spain from corporate galas in Barcelona, team building activities in Madrid, to business meetings in Marbella. Expert planning and preparation, a great number of reliable resources, a genuine knowledge of Spain and our creativity are the reasons that we accomplish such successful events.
The following checklist for company event planners gives you an idea of the type of things that have to be considered when planning special events here in Spain:
Choose a location in Spain
The most popular destinations here in Spain are Barcelona, Madrid, Marbella, Seville, Valencia and Malaga. Location is a key factor in the success of your company or group special events in Spain.
Set a realistic budget
Consider all the expenses that are likely to come up and get quotes from different suppliers, caterers, restaurants, entertainers or whatever other contractors you will need. Be realistic about how much you can afford to spend and what the actual costs are likely to be and allow a little extra for those unforeseen circumstances.
Decide upon a type of team building activity?
A group event can be an effective means of team building amongst your company or organization. A presentation, gala event, corporate function or other team building exercise can bring out many members of the team to participate, ideal for companies that have a large number of regional offices. We can organise teambuilding for large or small groups.
Find a venue that is appropriate and affordable.
Do you want a quiet, exclusive conference venue or a busy, dynamic city centre business hotel? Do you want to stay at a hotel near the beach so that water-sports can be within reach, prefer to be in the middle of the countryside pursuing outdoor activities or want the most up to date business technologies for an audio-visual feast?
Do not choose a banquet hall far away from your special event just because it is half the cost of one more centrally located. You may find that the management of your ideal location is willing to offer a lower rate than you expected. Also the costs of transportation to another location for your team building exercises, gala dinners or any activities that you might pursue may negate any savings made on the venue.
Before you begin to promote
Before you begin to promote your group or company special events in Spain, make sure that you have signed contracts from the venue management and all contractors who will be working on the event. If you make a promise that you can not keep, it may tarnish your organization’s image for years to come, even if it is not your fault, let alone the wasted costs involved.
Check Passport Information
Travelling to Spain is very easy. If you are a citizen of the European Union, Switzerland, Norway, Iceland, and Liechtenstein you only need your Identification Card, or a valid passport. If you are from any of the following countries: Andorra, Argentina, Australia, Bolivia, Brazil, Brunei, Bulgaria, Canada, Chile, Costa Rica, Croatia, El Salvador, United States, Guatemala, Honduras, Israel, Japan, Malaysia, Mexico, Monaco, Nicaragua, New Zealand, Panama, Paraguay, Korea, Romania, San Marino, the Holy See, Singapore, Uruguay, and Venezuela you would need a valid passport to enter Spain, where you can stay for a maximum of 90 days. If you are from any other country, according to the criteria of the EU, you must request a visa at the Spanish Consulate of your country of residence. You will also need a valid passport.
Conference Coordinator Spain do not charge a fee for helping you with all of the above requirements and considerations.
Our many years experience in planning special events here in Spain enables us to create successful conferences, meetings and events for large and small groups and have the delegates singing your praises.
